Stock Manager Data Processing & Privacy Policy
Stock Manager is owned and managed by Dash Logistic Services Limited, trading as Dash Self Store (‘we’ or ‘us’ or ‘our’). When using this tool, we gather and process your information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your data.
1. Information We Collect
The information we collect when you use the Stock Manager service falls into two categories.
1.1 Information you provide us.
As this product is designed to help you keep an inventory of the stock currently stored with us, you need to provide us with certain information.
Stock Types. In order to create stock reports, we require information about the stock you hold with us. This includes but it not limited to the name, type, quantity, description and image of the stock.
Stock Movement Events. In order to maintain accurate stock levels, we require you to enter the details of each check in and check out event that takes place. This includes the date, time and quantity of stock that was moved, as well as the name of the user who moved the stock.
1.2 Information we collect when you use the service.
When you use Stock Manager, we collect information about how you use it to help keep the platform secure.
- Usage Information. We collect information about your activity on Stock Manager, including: Data Creation/Modification timestamps.
- Device Information. We collect information from and about the devices you use to access Stock Manager, including: Information about your connection, such as your IP address and browser type.
- Location Information. When you use Stock Manager we collect some information about your approximate location in order to identify where stock was checked in and out.
Cookies and similar technologies. Like many websites, we use cookies and similar technologies to collect website usage data. You can learn more about how we use cookies and similar technologies at: https://www.dashselfstore.co.uk/privacy.
2. How We Use Information
We use the information that we have as described below:
2.1 To prevent unauthorised access.
We use information we collect to monitor suspicious activity in order to prevent authorised access to stock information and to suspend accounts we believe are being used for malicious purposes.
2.2 Addition of new services & bug fixing
We use the information we collected to measure how many users are using our platform. This allows us to make continual improvements to the platform and to understand which features to develop further.
3. Sharing Information
Your information is shared with others in the following ways:
3.1 With other users.
When you create a check in, check out event or stock item, then all other users with permission to view stock levels can also see this information.
3.2 With service providers.
We may share your information with our hosting provider in order to assist with any potential performance issues and to ensure that adequate hardware resources are assigned to our server.
3.3 When required by law.
We may share your information with the relevant law enforcement agencies when required by law.
4. Data Retention
We store data until it is no longer necessary to provide our services, or until your account is deleted.
We keep different types of information for different periods of time, depending on how long we need to retain it in order to provide you with our products and services, to comply with our legal requirements and for safety and security reasons. For example:
- We keep your account details and depot information for the duration of your account. We cannot provide you with our products and services without retaining this information.
- We keep your usage information, such as your interactions with our system for the duration of your account.
We may need to keep certain information longer than our policies specify in order to comply with legal requirements and for safety and security reasons.
5. Your Rights
You have the right to access any information that we processes about you and to request information about:
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws, to exercise your data portability rights, and to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
6. Changes To This Privacy Policy
Any changes to our privacy policy will be posted on this page. This policy is version 1.0 was last updated on 20-04-2025.
7. How To Contact Us
We only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, you wish to exercise your rights as specified in this notice, raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, please contact us at:
Data Protection Officer
Dash Logistic Services Limited
Unit 2
Barncoose Industrial Estate
Redruth
Cornwall
TR15 3RQ
Tel: 01209 313130
Email: contact@thedashgroup.co.uk
You also have the right to lodge a complaint with the Information Commissioner’s Office, using the contact details listed on their website at: https://ico.org.uk/global/contact-us/